|
|
|
|
@ -2,7 +2,6 @@
|
|
|
|
|
|
|
|
|
|
<html>
|
|
|
|
|
<head>
|
|
|
|
|
<meta name="generator" content="HTML Tidy, see www.w3.org">
|
|
|
|
|
<link rel="stylesheet" title="normal" type="text/css" href=
|
|
|
|
|
"gnucash.css">
|
|
|
|
|
|
|
|
|
|
@ -12,48 +11,64 @@
|
|
|
|
|
<body>
|
|
|
|
|
<h1>Reconciliation Window</h1>
|
|
|
|
|
|
|
|
|
|
<p>The Reconciliation window is used to reconcile cleared
|
|
|
|
|
transactions from a bank statement. Enter a dollar amount from
|
|
|
|
|
your last bank statement in the box, and then click <tt>OK</tt>
|
|
|
|
|
. The window will then show all unreconciled transactions since
|
|
|
|
|
your last bank statement. The reconcile window looks like
|
|
|
|
|
this:</p>
|
|
|
|
|
|
|
|
|
|
<p><br>
|
|
|
|
|
<img src="recnwin.gif"><br>
|
|
|
|
|
</p>
|
|
|
|
|
|
|
|
|
|
<p>The Reconciliation window is used to reconcile the user's
|
|
|
|
|
records at the end of the month. This involves validating the
|
|
|
|
|
transactions in GnuCash against the transactions indicated on
|
|
|
|
|
your bank statement.</p>
|
|
|
|
|
<p>The Reconciliation window is used to reconcile your GnuCash accounts
|
|
|
|
|
with statements that banks or other institutions send you.</p>
|
|
|
|
|
|
|
|
|
|
<p>For example, when you write a check for something, you
|
|
|
|
|
should enter the transaction into GnuCash.</p>
|
|
|
|
|
should enter the transaction into GnuCash. The reconciliation (R)
|
|
|
|
|
field of the transaction will initially contain 'n' (not reconciled).
|
|
|
|
|
Later, if you think that the check has been cashed, you might click on
|
|
|
|
|
the transaction's R field to change it to 'c' (cleared, but not
|
|
|
|
|
reconciled).</p>
|
|
|
|
|
|
|
|
|
|
<p>At the end of the month, you receive your bank statement,
|
|
|
|
|
perhaps including canceled checks. At <em>that</em> point, you
|
|
|
|
|
should "reconcile" the account, that is, agree your personal
|
|
|
|
|
records to the documentation provided by the bank.</p>
|
|
|
|
|
should "reconcile" the account, that is, match your personal
|
|
|
|
|
records with the documentation provided by the bank.</p>
|
|
|
|
|
|
|
|
|
|
<ul>
|
|
|
|
|
<li>Open the reconcile window, and GnuCash will prompt you to
|
|
|
|
|
enter the ending balance from the bank statement.</li>
|
|
|
|
|
|
|
|
|
|
<li>Then the reconcile window will pop-up, and you will see a
|
|
|
|
|
credit and a debit column that lists all the non-reconciled
|
|
|
|
|
transactions.<br>
|
|
|
|
|
<br>
|
|
|
|
|
<li><p>Open the reconcile window by selecting 'Reconcile...' from the
|
|
|
|
|
'Accounts' menu of the account's <a href="xacc-regwin.html">Register
|
|
|
|
|
window</a>. GnuCash will prompt you for some information from the
|
|
|
|
|
statement:</p>
|
|
|
|
|
<p><img src="recninfo.gif"></p>
|
|
|
|
|
</li>
|
|
|
|
|
|
|
|
|
|
<li>
|
|
|
|
|
Now, examine each item on the bank statement.
|
|
|
|
|
<p>Enter the date of the end of the period that the statement covers,
|
|
|
|
|
and the final balance from the statement, and press 'OK'.</p>
|
|
|
|
|
<p>The Reconcile window will pop-up. The reconcile window looks
|
|
|
|
|
like this:</p>
|
|
|
|
|
|
|
|
|
|
<p>
|
|
|
|
|
<img src="recnwin.gif">
|
|
|
|
|
</p>
|
|
|
|
|
|
|
|
|
|
<p>The 'Funds In' and 'Funds Out' groups lists all the unreconciled
|
|
|
|
|
transactions. The '?' columns show whether the transactions have
|
|
|
|
|
been cleared or reconciled.</p>
|
|
|
|
|
</li>
|
|
|
|
|
|
|
|
|
|
<p>If a check has cleared, as indicated by your bank
|
|
|
|
|
statement, you should click the field between the
|
|
|
|
|
description and payment fields, and it will then change
|
|
|
|
|
from <tt>n</tt> to <tt>c</tt>, indicating the transaction
|
|
|
|
|
has <b>c</b>cleared.</p>
|
|
|
|
|
<li>
|
|
|
|
|
Now, examine each item on the statement.
|
|
|
|
|
|
|
|
|
|
<p>Look for the matching item in the Reconcile window. If you
|
|
|
|
|
cannot find one, then perhaps you forgot to enter a transaction, or
|
|
|
|
|
did not know that the transaction had happened. You can use the
|
|
|
|
|
'New' button on the tool bar, or the 'New' menu item in the
|
|
|
|
|
'Transaction' menu, to open a register window and enter the missing
|
|
|
|
|
transaction. The new item will appear in the Reconcile window when
|
|
|
|
|
you press 'enter' after entering the transaction.</p>
|
|
|
|
|
|
|
|
|
|
<p>When you find the item in the Reconcile window, compare the
|
|
|
|
|
amount to the amount on the statement. If they disagree, you may
|
|
|
|
|
have made an error when you entered the transaction in GnuCash.
|
|
|
|
|
You can use the 'Edit' button on the tool bar, or the 'Edit' menu
|
|
|
|
|
item in the 'Transaction' menu, to open a register window and
|
|
|
|
|
correct the transaction.</p>
|
|
|
|
|
|
|
|
|
|
<p>If the amounts agree, click on the item in the Reconcile
|
|
|
|
|
window. The '?' column will change to 'y' (reconciled) from 'n' or
|
|
|
|
|
'c'.</p>
|
|
|
|
|
|
|
|
|
|
<p>You then repeat this for each item that appears on the
|
|
|
|
|
bank statement, verifying that the amounts match with the
|
|
|
|
|
@ -62,35 +77,21 @@
|
|
|
|
|
</li>
|
|
|
|
|
|
|
|
|
|
<li>At the bottom of the window is a difference field, which
|
|
|
|
|
should be $0.00 when you are done reconciling. If it isn't,
|
|
|
|
|
should be 0 when you are done reconciling. If it isn't,
|
|
|
|
|
then you have either missed transactions, or some amounts may
|
|
|
|
|
be incorrect in GnuCash. (Or, probably rather less likely,
|
|
|
|
|
the bank may have made an error.)<br>
|
|
|
|
|
<br>
|
|
|
|
|
the bank may have made an error.)
|
|
|
|
|
</li>
|
|
|
|
|
|
|
|
|
|
<li>When you have completed marking off all the items on the
|
|
|
|
|
bank statement, and when the difference heads to $0.00, you
|
|
|
|
|
should press <tt>Ok</tt>, then the <tt>n</tt> or <tt>c</tt>
|
|
|
|
|
in the transactions that were checked off will change to a
|
|
|
|
|
<tt>y</tt>, indicating that they have been validated to agree
|
|
|
|
|
between the bank statement and your own records.<br>
|
|
|
|
|
<br>
|
|
|
|
|
bank statement, and when the difference is 0, you
|
|
|
|
|
may press the Finish button on the tool bar, or select the 'Finish'
|
|
|
|
|
item from the 'Reconcile' menu. The Reconcile window will close. In
|
|
|
|
|
the Register window, the R field of the reconciled transactions will
|
|
|
|
|
change to 'y'.
|
|
|
|
|
</li>
|
|
|
|
|
</ul>
|
|
|
|
|
|
|
|
|
|
<p>When you change anything in a transaction that has been
|
|
|
|
|
reconciled, a dialog box warning you that such changes are
|
|
|
|
|
unwise should pop up, but this doesn't seem to happen
|
|
|
|
|
anymore.</p>
|
|
|
|
|
|
|
|
|
|
<p>Also, the "cleared" total at the bottom seems to display
|
|
|
|
|
<tt>$0.00</tt> regardless of what transactions are cleared or
|
|
|
|
|
reconciled.</p>
|
|
|
|
|
|
|
|
|
|
<p>The "cleared" total should display the total of only the
|
|
|
|
|
transactions that have been cleared (<tt>c</tt>) or reconciled
|
|
|
|
|
(<tt>y</tt>).</p>
|
|
|
|
|
<hr>
|
|
|
|
|
|
|
|
|
|
<p>Return to <a href="xacc-main.html">Main Documentation
|
|
|
|
|
|
Dave Peticolas
26 years ago
