diff --git a/AUTHORS b/AUTHORS index dbfd702154..aefd43583e 100644 --- a/AUTHORS +++ b/AUTHORS @@ -54,6 +54,7 @@ Jeremey Collins for GnoMoney & GTK port Matthew Condell FreeBSD patch Patrick Condron for webserver and T1 connection. Ciaran Deignan for AIX binary version +Glen Ditchfield updated documentation Tyson Dowd for config/make patches & debian maint Koen D'Hondt for Solaris patches to XmHTML Bob Drzyzgula for budgeting design notes diff --git a/doc/html/C/image/Makefile.am b/doc/html/C/image/Makefile.am index 1d51763892..de169e4d3d 100644 --- a/doc/html/C/image/Makefile.am +++ b/doc/html/C/image/Makefile.am @@ -24,6 +24,7 @@ doc_DATA = \ newaccwin-code.gif \ newaccwin-trade.gif \ recnwin.gif \ + recninfo.gif \ regwin-double.gif \ regwin-multi.gif \ regwin-single.gif \ diff --git a/doc/html/C/image/Makefile.in b/doc/html/C/image/Makefile.in index af90f31a45..18d78dbe77 100644 --- a/doc/html/C/image/Makefile.in +++ b/doc/html/C/image/Makefile.in @@ -117,7 +117,7 @@ l = @l@ docdir = ${GNC_SHAREDIR}/html/C/image -doc_DATA = appr-asset1.gif appr-asset2.gif appr-income.gif appr-main1.gif appr-main2.gif bal-graph.gif contract.gif depr-asset.gif depr-main.gif expand.gif foliowin-single.gif foliowin.gif logo-NetBSD-banner.gif logo-bullogogross.gif logo-debian.jpg logo-ibm.gif logo-linux.gif logo-sgi.gif logo-skunkware.gif newaccwin-code.gif newaccwin-trade.gif recnwin.gif regwin-double.gif regwin-multi.gif regwin-single.gif regwin-single2.gif report-av-baln.gif report-baln.gif report-folio.gif report-option.gif report-pnl.gif reportwin.gif ticker-a.gif ticker-b.gif +doc_DATA = appr-asset1.gif appr-asset2.gif appr-income.gif appr-main1.gif appr-main2.gif bal-graph.gif contract.gif depr-asset.gif depr-main.gif expand.gif foliowin-single.gif foliowin.gif logo-NetBSD-banner.gif logo-bullogogross.gif logo-debian.jpg logo-ibm.gif logo-linux.gif logo-sgi.gif logo-skunkware.gif newaccwin-code.gif newaccwin-trade.gif recnwin.gif recninfo.gif regwin-double.gif regwin-multi.gif regwin-single.gif regwin-single2.gif report-av-baln.gif report-baln.gif report-folio.gif report-option.gif report-pnl.gif reportwin.gif ticker-a.gif ticker-b.gif EXTRA_DIST = .cvsignore ${doc_DATA} diff --git a/doc/html/C/image/recninfo.gif b/doc/html/C/image/recninfo.gif new file mode 100644 index 0000000000..a9e699df96 Binary files /dev/null and b/doc/html/C/image/recninfo.gif differ diff --git a/doc/html/C/image/recnwin.gif b/doc/html/C/image/recnwin.gif index f23d07982c..9ea78040b4 100644 Binary files a/doc/html/C/image/recnwin.gif and b/doc/html/C/image/recnwin.gif differ diff --git a/doc/html/C/xacc-about.html b/doc/html/C/xacc-about.html index d60c70d62b..099196cb6f 100644 --- a/doc/html/C/xacc-about.html +++ b/doc/html/C/xacc-about.html @@ -297,6 +297,11 @@
for AIX binary version
+
Glen + Ditchfield
+ +
updated documentation
+
Tyson Dowd
for config/make patches and debian maintenance
diff --git a/doc/html/C/xacc-recnwin.html b/doc/html/C/xacc-recnwin.html index db69371a86..212164dd36 100644 --- a/doc/html/C/xacc-recnwin.html +++ b/doc/html/C/xacc-recnwin.html @@ -2,7 +2,6 @@ - @@ -12,48 +11,64 @@

Reconciliation Window

-

The Reconciliation window is used to reconcile cleared - transactions from a bank statement. Enter a dollar amount from - your last bank statement in the box, and then click OK - . The window will then show all unreconciled transactions since - your last bank statement. The reconcile window looks like - this:

- -


-
-

- -

The Reconciliation window is used to reconcile the user's - records at the end of the month. This involves validating the - transactions in GnuCash against the transactions indicated on - your bank statement.

+

The Reconciliation window is used to reconcile your GnuCash accounts + with statements that banks or other institutions send you.

For example, when you write a check for something, you - should enter the transaction into GnuCash.

+ should enter the transaction into GnuCash. The reconciliation (R) + field of the transaction will initially contain 'n' (not reconciled). + Later, if you think that the check has been cashed, you might click on + the transaction's R field to change it to 'c' (cleared, but not + reconciled).

At the end of the month, you receive your bank statement, perhaps including canceled checks. At that point, you - should "reconcile" the account, that is, agree your personal - records to the documentation provided by the bank.

+ should "reconcile" the account, that is, match your personal + records with the documentation provided by the bank.

    -
  • Open the reconcile window, and GnuCash will prompt you to - enter the ending balance from the bank statement.
    • - -
  • Then the reconcile window will pop-up, and you will see a - credit and a debit column that lists all the non-reconciled - transactions.
    -
    +

  • Open the reconcile window by selecting 'Reconcile...' from the + 'Accounts' menu of the account's Register + window. GnuCash will prompt you for some information from the + statement:

    +

    • -
  • - Now, examine each item on the bank statement. +

    Enter the date of the end of the period that the statement covers, + and the final balance from the statement, and press 'OK'.

    +

    The Reconcile window will pop-up. The reconcile window looks + like this:

    + +

    + +

    + +

    The 'Funds In' and 'Funds Out' groups lists all the unreconciled + transactions. The '?' columns show whether the transactions have + been cleared or reconciled.

    +
    • -

    If a check has cleared, as indicated by your bank - statement, you should click the field between the - description and payment fields, and it will then change - from n to c, indicating the transaction - has ccleared.

    +
  • + Now, examine each item on the statement. + +

    Look for the matching item in the Reconcile window. If you + cannot find one, then perhaps you forgot to enter a transaction, or + did not know that the transaction had happened. You can use the + 'New' button on the tool bar, or the 'New' menu item in the + 'Transaction' menu, to open a register window and enter the missing + transaction. The new item will appear in the Reconcile window when + you press 'enter' after entering the transaction.

    + +

    When you find the item in the Reconcile window, compare the + amount to the amount on the statement. If they disagree, you may + have made an error when you entered the transaction in GnuCash. + You can use the 'Edit' button on the tool bar, or the 'Edit' menu + item in the 'Transaction' menu, to open a register window and + correct the transaction.

    + +

    If the amounts agree, click on the item in the Reconcile + window. The '?' column will change to 'y' (reconciled) from 'n' or + 'c'.

    You then repeat this for each item that appears on the bank statement, verifying that the amounts match with the @@ -62,35 +77,21 @@

  • At the bottom of the window is a difference field, which - should be $0.00 when you are done reconciling. If it isn't, + should be 0 when you are done reconciling. If it isn't, then you have either missed transactions, or some amounts may be incorrect in GnuCash. (Or, probably rather less likely, - the bank may have made an error.)
    -
    + the bank may have made an error.)
  • When you have completed marking off all the items on the - bank statement, and when the difference heads to $0.00, you - should press Ok, then the n or c - in the transactions that were checked off will change to a - y, indicating that they have been validated to agree - between the bank statement and your own records.
    -
    + bank statement, and when the difference is 0, you + may press the Finish button on the tool bar, or select the 'Finish' + item from the 'Reconcile' menu. The Reconcile window will close. In + the Register window, the R field of the reconciled transactions will + change to 'y'.
-

When you change anything in a transaction that has been - reconciled, a dialog box warning you that such changes are - unwise should pop up, but this doesn't seem to happen - anymore.

- -

Also, the "cleared" total at the bottom seems to display - $0.00 regardless of what transactions are cleared or - reconciled.

- -

The "cleared" total should display the total of only the - transactions that have been cleared (c) or reconciled - (y).

Return to Main Documentation diff --git a/doc/html/C/xacc-regwin.html b/doc/html/C/xacc-regwin.html index 2db3e87e90..85cf0d7cb6 100644 --- a/doc/html/C/xacc-regwin.html +++ b/doc/html/C/xacc-regwin.html @@ -103,8 +103,9 @@ reconciliation status of each transaction.

The reconciliation status of a transaction is shown by the - reconciliation (R) field. 'c' indicates that a transaction has - been reconciled, 'n' indicates that it has not. You can change + reconciliation (R) field: 'y' indicates that a transaction has + been reconciled, 'n' indicates that it has not, and 'c' indicates that + it has been cleared, but not reconciled. You can change the reconciliation status by clicking on a the 'r' field of the transaction.