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Glen Ditchfield's documentation patch.

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git-svn-id: svn+ssh://svn.gnucash.org/repo/gnucash/trunk@2857 57a11ea4-9604-0410-9ed3-97b8803252fd
zzzoldreleases/1.6
Dave Peticolas 26 years ago
parent 2d7a68f233
commit 9a0bafd217
2 changed files with 152 additions and 129 deletions
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146
doc/sgml/C/xacc-recnwin.sgml
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@ -4,65 +4,92 @@
<TITLE>Reconciliation Window</TITLE>
</ARTHEADER>
<PARA>The Reconciliation window is used to reconcile cleared
transactions from a bank statement. Enter a dollar amount from
your last bank statement in the box, and then click <GUIMENU>OK</GUIMENU>
. The window will then show all unreconciled transactions since
your last bank statement. The reconcile window looks like
this:
<PARA>The Reconciliation window is used to reconcile a GnuCash account with
a statement that a bank or other institution has sent you.
</PARA>
<PARA> <INLINEMEDIAOBJECT>
<IMAGEOBJECT>
<IMAGEDATA FILEREF="image/recnwin.png">
</IMAGEOBJECT>
</INLINEMEDIAOBJECT>
</PARA>
<PARA>The Reconciliation window is used to reconcile the user's
records at the end of the month. This involves validating the
transactions in GnuCash against the transactions indicated on
your bank statement.
<PARA>For example, when you write a check for something, you should enter
the transaction into GnuCash. The reconciliation
(<GUILABEL>R</GUILABEL>) field of the transaction will initially
contain <LITERAL>n</LITERAL> (not reconciled). Later, if you think
that the check has been cashed, you might click on the transaction's
<GUILABEL>R</GUILABEL> field to change it to <LITERAL>c</LITERAL>
(cleared, but not reconciled).
</PARA>
<PARA>For example, when you write a check for something, you
should enter the transaction into GnuCash.
<PARA>At the end of the month, you receive your bank statement,
perhaps including canceled checks. At that point,
you should "reconcile" the account, that is, match your personal
records with the documentation provided by the bank.
</PARA>
<PARA>At the end of the month, you receive your bank statement,
perhaps including canceled checks. At <EMPHASIS>that</EMPHASIS> point,
you should "reconcile" the account, that is, agree your personal
records to the documentation provided by the bank.
<ITEMIZEDLIST>
<LISTITEM>
<PARA>Open the reconcile window, and GnuCash will prompt you to
enter the ending balance from the bank statement.
<PARA>Open the reconcile window by selecting
<GUIMENUITEM>Reconcile...</GUIMENUITEM> from the
<GUIMENU>Accounts</GUIMENU> menu of the account's
<LINK LINKEND="xacc-regwin">Register window</LINK>. GnuCash will prompt
you for some information from the statement:
</PARA>
</PARA>
<MEDIAOBJECT>
<IMAGEOBJECT>
<IMAGEDATA FILEREF="image/recninfo.png">
</IMAGEOBJECT>
</MEDIAOBJECT>
</LISTITEM>
<LISTITEM>
<PARA>Then the reconcile window will pop-up, and you will see a
credit and a debit column that lists all the non-reconciled
transactions.
<PARA>Enter the date of the end of the period that the statement covers,
and the final balance from the statement, and press
<GUIBUTTON>OK</GUIBUTTON>. The Reconcile window will pop up. It
looks like this:
</PARA>
</PARA>
<MEDIAOBJECT>
<IMAGEOBJECT>
<IMAGEDATA FILEREF="image/recnwin.png">
</IMAGEOBJECT>
</MEDIAOBJECT>
<PARA>The <GUILABEL>Funds In</GUILABEL> and <GUILABEL>Funds Out</GUILABEL>
groups lists all the unreconciled transactions. The
'<GUILABEL>?</GUILABEL>' columns show whether the transactions have
been cleared or reconciled.
</PARA>
</LISTITEM>
<LISTITEM>
<PARA> Now, examine each item on the bank statement.
</PARA>
<PARA>If a check has cleared, as indicated by your bank
statement, you should click the field between the
description and payment fields, and it will then change
from <ENVAR>n</ENVAR> to <ENVAR>c</ENVAR>, indicating the
transaction
has <EMPHASIS>c</EMPHASIS>cleared.
</PARA>
<PARA>Now, examine each item on the bank statement, and look for the
matching item in the Reconcile window.
</PARA>
<PARA>If you cannot find one, then perhaps you forgot to enter a
transaction, or did not know that the transaction had happened. You
can use the <GUIBUTTON>New</GUIBUTTON> button on the tool bar, or the
<GUIMENUITEM>New</GUIMENUITEM> menu item in the
<GUIMENU>Transaction</GUIMENU> menu, to open a register window and
enter the missing transaction. The new item will appear in the
Reconcile window when you press <GUIBUTTON>enter</GUIBUTTON> after
entering the transaction.
</PARA>
<PARA>When you find the item in the Reconcile window, compare the amount in
the item to the amount on the statement. If they disagree, you may
have made an error when you entered the transaction in GnuCash. You
can use the <GUIBUTTON>Edit</GUIBUTTON> button on the tool bar, or the
<GUIMENUITEM>Edit</GUIMENUITEM> menu item in the
<GUIMENU>Transaction</GUIMENU> menu, to open a register window and
correct the transaction.
</PARA>
<PARA>If the amounts agree, click on the item in the Reconcile window. The
'<GUILABEL>?</GUILABEL>' column will change to '<LITERAL>y</LITERAL>'
(reconciled) from '<LITERAL>n</LITERAL>' or '<LITERAL>c</LITERAL>'.
</PARA>
<PARA>You then repeat this for each item that appears on the
bank statement, verifying that the amounts match with the
amounts in GnuCash, and marking off transactions in GnuCash
@ -84,34 +111,17 @@ transaction
</LISTITEM>
<LISTITEM>
<PARA>When you have completed marking off all the items on the
bank statement, and when the difference heads to $0.00, you
should press <GUIMENU>Ok</GUIMENU>, then the <ENVAR>n</ENVAR> or <ENVAR>c</ENVAR>
in the transactions that were checked off will change to a
<ENVAR>y</ENVAR>, indicating that they have been validated to agree
between the bank statement and your own records.
bank statement, and when the difference is $0.00, you should press the
<GUIBUTTON>Finish</GUIBUTTON> button on the tool bar or select
<GUIMENUITEM>Finish</GUIMENUITEM> from the
<GUIMENU>Reconcile</GUIMENU> menu. The Reconcile window will close.
In the <LINK LINKEND="xacc-regwin">Register window</LINK>, the
<GUILABEL>R</GUILABEL> field of the reconciled transactions will
change to '<LITERAL>y</LITERAL>'.
</PARA>
</LISTITEM>
</ITEMIZEDLIST>
</PARA>
<PARA>When you change anything in a transaction that has been
reconciled, a dialog box warning you that such changes are
unwise should pop up, but this doesn't seem to happen
anymore.
</PARA>
<PARA>Also, the "cleared" total at the bottom seems to display
<SCREEN>$0.00</SCREEN> regardless of what transactions are cleared or
reconciled.
</PARA>
<PARA>The "cleared" total should display the total of only the
transactions that have been cleared (<ENVAR>c</ENVAR>) or reconciled
(<ENVAR>y</ENVAR>).
</PARA>
</ARTICLE>

135
doc/sgml/C/xacc-regwin.sgml
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@ -6,30 +6,30 @@
<SECT1>
<TITLE> Register Window</TITLE>
<PARA> <INLINEMEDIAOBJECT>
<MEDIAOBJECT>
<IMAGEOBJECT>
<IMAGEDATA FILEREF="image/regwin-single.png">
</IMAGEOBJECT>
</INLINEMEDIAOBJECT>
</MEDIAOBJECT>
</PARA>
<PARA>This is the "Register" or the "Ledger" window. Transactions
are entered here.
</PARA>
<PARA>To enter a new transaction, just type into the last blank
transaction. As well as just typing them in, ou can use can use
transaction. As well as just typing them in, you can use
the <LINK LINKEND="DATE">Date Accelerator keys</LINK> to
quickly enter dates. Use the mouse or the <LINK LINKEND="XACC-REGWIN-KBD">Register Keyboard Shortcuts</LINK>to move
between fields, and hit the Enter key or click record to record
between fields, and press the <KEYCAP>Enter</KEYCAP> key or click
<GUIBUTTON>record</GUIBUTTON> on the toolbar to record
the transaction:
<INLINEMEDIAOBJECT>
</PARA>
<MEDIAOBJECT>
<IMAGEOBJECT>
<IMAGEDATA FILEREF="image/regwin-single2.png">
</IMAGEOBJECT>
</INLINEMEDIAOBJECT>
</PARA>
</MEDIAOBJECT>
<PARA>Notice how a the transaction has been recorded and a new,
blank transaction has been created.
@ -40,7 +40,7 @@
</PARA>
<PARA>After you have entered a few transactions, GnuCash will try
to guess some or all of the remaining details of a transaction
when you type into the "Description" field. If GnuCash has
when you type into the <GUILABEL>Description</GUILABEL> field. If GnuCash has
guessed wrong, simply type over or delete the incorrect
information and replace it with the correct information.
@ -48,99 +48,110 @@
</SECT1>
<SECT1 ID="XACC-MANTXN">
<TITLE> Manipulating transactions</TITLE>
<PARA>You can manipulate transactions with the toolbar or the
"Transaction" menu:
<PARA>You can manipulate transactions with the toolbar buttons or the
<GUIMENU>Transaction</GUIMENU> menu:
<ITEMIZEDLIST>
<LISTITEM>
<PARA><EMPHASIS>Delete:</EMPHASIS> you can delete a transaction or an
</PARA>
<VARIABLELIST>
<VARLISTENTRY><TERM><GUIBUTTON>Delete</GUIBUTTON></TERM>
<LISTITEM><PARA> You can delete a transaction or an
individual split.
</PARA>
</LISTITEM>
<LISTITEM>
<PARA><EMPHASIS>Cancel:</EMPHASIS> this reverts any changes you have made to
the transaction you are currently entering/changing
</VARLISTENTRY>
<VARLISTENTRY><TERM><GUIBUTTON>Cancel</GUIBUTTON></TERM>
<LISTITEM><PARA> This undoes any changes you have made to
the transaction you are currently entering or changing.
</PARA>
</LISTITEM>
<LISTITEM>
<PARA><EMPHASIS>New:</EMPHASIS> this moves the cursor to the last line of the
register where new transactions are entered
</VARLISTENTRY>
<VARLISTENTRY><TERM><GUIBUTTON>New</GUIBUTTON></TERM>
<LISTITEM><PARA> This moves the cursor to the last line of the
register where new transactions are entered.
</PARA>
</LISTITEM>
<LISTITEM>
<PARA><EMPHASIS>Jump:</EMPHASIS> When placed over an existing transaction, it
takes you to the corresponding register entry in the other
register entry that this transaction appears in
</VARLISTENTRY>
<VARLISTENTRY><TERM><GUIBUTTON>Jump</GUIBUTTON></TERM>
<LISTITEM><PARA> When you have selected an existing transaction or split, this
takes you to the corresponding register entry in the other account
that is involved in the transaction or split.
</PARA>
</LISTITEM>
<LISTITEM>
<PARA><EMPHASIS>Transfer:</EMPHASIS>This is an alternative way to enter a
</VARLISTENTRY>
<VARLISTENTRY><TERM><GUIBUTTON>Transfer</GUIBUTTON></TERM>
<LISTITEM><PARA>This is an alternative way to enter a
transaction. You can do a transfer between any two accounts
without opening up other registers.
</PARA>
</LISTITEM>
<LISTITEM>
<PARA><EMPHASIS>Close:</EMPHASIS>Closes this register
</VARLISTENTRY>
<VARLISTENTRY><TERM><GUIBUTTON>Close</GUIBUTTON></TERM>
<LISTITEM><PARA>Closes this register.
</PARA>
</LISTITEM>
</ITEMIZEDLIST>
</VARLISTENTRY>
</VARIABLELIST>
</PARA>
</SECT1>
<SECT1 ID="XACC-VIEWTXN">
<TITLE> Viewing Transactions</TITLE>
<PARA>The register can show transactions in a variety of different
ways, controlled by entries on the "Register" menu.
ways, controlled by entries on the <GUIMENU>Register</GUIMENU> menu.
</PARA>
<PARA>The register can display transactions in several different
styles:
<ITEMIZEDLIST>
<LISTITEM>
<PARA><EMPHASIS>single-line mode:</EMPHASIS> transactions are displayed on a
single line.
</PARA>
<VARIABLELIST>
<VARLISTENTRY><TERM><GUIMENUITEM>single-line</GUIMENUITEM> mode</TERM>
<LISTITEM><PARA>Transactions are displayed on a single line.
</PARA>
</LISTITEM>
<LISTITEM>
<PARA><EMPHASIS>double-line mode:</EMPHASIS> transactions are displayed over
</VARLISTENTRY>
<VARLISTENTRY><TERM><GUIMENUITEM>double-line</GUIMENUITEM> mode</TERM>
<LISTITEM><PARA>Transactions are displayed over
two lines, with more information about each transaction
shown.
</PARA>
</LISTITEM>
<LISTITEM>
<PARA><EMPHASIS>multi-line mode:</EMPHASIS> transactions are displayed over
</VARLISTENTRY>
<VARLISTENTRY><TERM><GUIMENUITEM>multi-line</GUIMENUITEM> mode</TERM>
<LISTITEM><PARA>Transactions are displayed over
multiple lines, allowing the display of multiple entries.
This allows you to enter multi-split transactions (for
instance, when you pay multiple bills with one check).
</PARA>
</LISTITEM>
<LISTITEM>
<PARA><EMPHASIS>auto-single and auto-double modes</EMPHASIS> are like single
</VARLISTENTRY>
<VARLISTENTRY><TERM><GUIMENUITEM>auto-single</GUIMENUITEM> and
<GUIMENUITEM>auto-double</GUIMENUITEM> modes</TERM>
<LISTITEM><PARA>Like single
and double-line modes, except that the currently-edited
transaction is displayed in multi-line form. This is a very
convenient way of entering multi-account transactions.
</PARA>
</LISTITEM>
</ITEMIZEDLIST>
</VARLISTENTRY>
</VARIABLELIST>
</PARA>
<PARA>To change the display style, to go the "Register" menu and
select "style".
<PARA>To change the display style, to go the <GUIMENU>Register</GUIMENU>
menu and select a style from the <GUISUBMENU>Style</GUISUBMENU> submenu.
</PARA>
<PARA>Existing transactions are normally displayed in date order,
but this can also be changed with "Sort Order". You can also
but this can also be changed with the <GUIMENU>Register</GUIMENU>
menu's <GUISUBMENU>Sort Order</GUISUBMENU> submenu. You can also
select a date rate from which transactions will be displayed
with "Date Range".
with <GUISUBMENU>Date Range</GUISUBMENU>.
</PARA>
</SECT1>
@ -152,17 +163,20 @@
</PARA>
<PARA>The reconciliation status of a transaction is shown by the
reconciliation (R) field. 'c' indicates that a transaction has
been reconciled, 'n' indicates that it has not. You can change
the reconciliation status by clicking on a the 'r' field of the
transaction.
reconciliation (<GUILABEL>R</GUILABEL>) field. '<LITERAL>y</LITERAL>'
indicates that a transaction has been reconciled,
'<LITERAL>n</LITERAL>' indicates that it has not, and
'<LITERAL>c</LITERAL>' indicates that it has been cleared, but not
reconciled. When a transaction has cleared, you can change its status
to '<LITERAL>c</LITERAL>' by clicking on its <GUILABEL>R</GUILABEL>
field.
</PARA>
<PARA>At the bottom of the account window, there are two running
balances, the "cleared and reconciled" balance, and the "total"
balance... the "cleared and reconciled" balance should
totals: '<GUILABEL>Balance</GUILABEL>', and
'<GUILABEL>Cleared</GUILABEL>'. '<GUILABEL>Cleared</GUILABEL>' should
correspond to how much money the bank thinks you have in your
account, and the "total" balance includes outstanding
account, while '<GUILABEL>Balance</GUILABEL>' includes outstanding
transactions.
</PARA>
@ -176,18 +190,17 @@
window, or from a portfolio-view window, shown below.
</PARA>
<PARA><INLINEMEDIAOBJECT>
<MEDIAOBJECT>
<IMAGEOBJECT>
<IMAGEDATA FILEREF="image/foliowin.png">
</IMAGEOBJECT>
</INLINEMEDIAOBJECT>
<INLINEMEDIAOBJECT>
</MEDIAOBJECT>
<MEDIAOBJECT>
<IMAGEOBJECT>
<IMAGEDATA FILEREF="image/foliowin-single.png">
</IMAGEOBJECT>
</INLINEMEDIAOBJECT>
</MEDIAOBJECT>
</PARA>
<PARA>The portfolio ledger can seem a bit daunting at first
sight.
@ -243,7 +256,7 @@
<LISTITEM>
<PARA>If you are having trouble indicating a share
purchase/sale in the portfolio ledger, then make sure that
<EMPHASIS>Transfer From</EMPHASIS> and <EMPHASIS>Transfer To</EMPHASIS> accounts are in
<GUILABEL>Transfer From</GUILABEL> and <GUILABEL>Transfer To</GUILABEL> accounts are in
the right order. A transfer from a stock account is always
interpreted as a sale, even if you entered the data as a
purchase. The vice-versa is also true.

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