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102 lines
3.8 KiB
102 lines
3.8 KiB
<!DOCTYPE html PUBLIC "-//IETF//DTD HTML//EN">
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<html>
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<head>
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<link rel="stylesheet" title="normal" type="text/css" href=
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"gnucash.css">
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<title>Reconciliation Window</title>
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</head>
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<body>
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<h1>Reconciliation Window</h1>
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<p>The Reconciliation window is used to reconcile your GnuCash accounts
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with statements that banks or other institutions send you.</p>
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<p>For example, when you write a check for something, you
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should enter the transaction into GnuCash. The reconciliation (R)
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field of the transaction will initially contain 'n' (not reconciled).
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Later, if you think that the check has been cashed, you might click on
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the transaction's R field to change it to 'c' (cleared, but not
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reconciled).</p>
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<p>At the end of the month, you receive your bank statement,
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perhaps including canceled checks. At <em>that</em> point, you
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should "reconcile" the account, that is, match your personal
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records with the documentation provided by the bank.</p>
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<ul>
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<li><p>Open the reconcile window by selecting 'Reconcile...' from the
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'Accounts' menu of the account's <a href="xacc-regwin.html">Register
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window</a>. GnuCash will prompt you for some information from the
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statement:</p>
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<p><img src="recninfo.gif"></p>
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</li>
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<li>
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<p>Enter the date of the end of the period that the statement covers,
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and the final balance from the statement, and press 'OK'.</p>
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<p>The Reconcile window will pop-up. The reconcile window looks
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like this:</p>
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<p>
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<img src="recnwin.gif">
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</p>
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<p>The 'Funds In' and 'Funds Out' groups lists all the unreconciled
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transactions. The '?' columns show whether the transactions have
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been cleared or reconciled.</p>
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</li>
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<li>
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Now, examine each item on the statement.
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<p>Look for the matching item in the Reconcile window. If you
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cannot find one, then perhaps you forgot to enter a transaction, or
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did not know that the transaction had happened. You can use the
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'New' button on the tool bar, or the 'New' menu item in the
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'Transaction' menu, to open a register window and enter the missing
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transaction. The new item will appear in the Reconcile window when
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you press 'enter' after entering the transaction.</p>
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<p>When you find the item in the Reconcile window, compare the
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amount to the amount on the statement. If they disagree, you may
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have made an error when you entered the transaction in GnuCash.
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You can use the 'Edit' button on the tool bar, or the 'Edit' menu
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item in the 'Transaction' menu, to open a register window and
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correct the transaction.</p>
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<p>If the amounts agree, click on the item in the Reconcile
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window. The '?' column will change to 'y' (reconciled) from 'n' or
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'c'.</p>
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<p>You then repeat this for each item that appears on the
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bank statement, verifying that the amounts match with the
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amounts in GnuCash, and marking off transactions in GnuCash
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as they are reconciled.</p>
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</li>
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<li>At the bottom of the window is a difference field, which
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should be 0 when you are done reconciling. If it isn't,
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then you have either missed transactions, or some amounts may
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be incorrect in GnuCash. (Or, probably rather less likely,
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the bank may have made an error.)
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</li>
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<li>When you have completed marking off all the items on the
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bank statement, and when the difference is 0, you
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may press the Finish button on the tool bar, or select the 'Finish'
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item from the 'Reconcile' menu. The Reconcile window will close. In
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the Register window, the R field of the reconciled transactions will
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change to 'y'.
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</li>
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</ul>
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<hr>
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<p>Return to <a href="xacc-main.html">Main Documentation
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Page.</a></p>
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</body>
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</html>
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