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119 lines
3.6 KiB
119 lines
3.6 KiB
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<ARTICLE ID="XACC-RECNWIN">
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<ARTHEADER>
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<TITLE>Reconciliation Window</TITLE>
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</ARTHEADER>
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<SECT1>
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<TITLE> Reconciliation Window</TITLE>
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<PARA>The Reconciliation window is used to reconcile cleared
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transactions from a bank statement. Enter a dollar amount from
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your last bank statement in the box, and then click <GUIMENU>OK</GUIMENU>
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. The window will then show all unreconciled transactions since
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your last bank statement. The reconcile window looks like
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this:
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</PARA>
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<PARA> <INLINEMEDIAOBJECT>
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<IMAGEOBJECT>
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<IMAGEDATA FILEREF="recnwin.gif">
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</IMAGEOBJECT>
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</INLINEMEDIAOBJECT>
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</PARA>
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<PARA>The Reconciliation window is used to reconcile the user's
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records at the end of the month. This involves validating the
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transactions in GnuCash against the transactions indicated on
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your bank statement.
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</PARA>
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<PARA>For example, when you write a check for something, you
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should enter the transaction into GnuCash.
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</PARA>
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<PARA>At the end of the month, you receive your bank statement,
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perhaps including canceled checks. At <EMPHASIS>that</EMPHASIS> point, you
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should "reconcile" the account, that is, agree your personal
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records to the documentation provided by the bank.
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<ITEMIZEDLIST>
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<LISTITEM>
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<PARA>Open the reconcile window, and GnuCash will prompt you to
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enter the ending balance from the bank statement.
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</PARA>
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</LISTITEM>
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<LISTITEM>
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<PARA>Then the reconcile window will pop-up, and you will see a
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credit and a debit column that lists all the non-reconciled
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transactions.
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</PARA>
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</LISTITEM>
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<LISTITEM>
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<PARA> Now, examine each item on the bank statement.
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</PARA>
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<PARA>If a check has cleared, as indicated by your bank
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statement, you should click the field between the
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description and payment fields, and it will then change
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from <ENVAR>n</ENVAR> to <ENVAR>c</ENVAR>, indicating the
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transaction
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has <EMPHASIS>c</EMPHASIS>cleared.
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</PARA>
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<PARA>You then repeat this for each item that appears on the
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bank statement, verifying that the amounts match with the
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amounts in GnuCash, and marking off transactions in GnuCash
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as they are reconciled.
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</PARA>
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</LISTITEM>
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<LISTITEM>
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<PARA>At the bottom of the window is a difference field, which
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should be $0.00 when you are done reconciling. If it isn't,
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then you have either missed transactions, or some amounts may
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be incorrect in GnuCash. (Or, probably rather less likely,
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the bank may have made an error.)
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</PARA>
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</LISTITEM>
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<LISTITEM>
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<PARA>When you have completed marking off all the items on the
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bank statement, and when the difference heads to $0.00, you
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should press <GUIMENU>Ok</GUIMENU>, then the <ENVAR>n</ENVAR> or <ENVAR>c</ENVAR>
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in the transactions that were checked off will change to a
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<ENVAR>y</ENVAR>, indicating that they have been validated to agree
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between the bank statement and your own records.
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</PARA>
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</LISTITEM>
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</ITEMIZEDLIST>
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</PARA>
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<PARA>When you change anything in a transaction that has been
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reconciled, a dialog box warning you that such changes are
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unwise should pop up, but this doesn't seem to happen
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anymore.
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</PARA>
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<PARA>Also, the "cleared" total at the bottom seems to display
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<SCREEN>$0.00</SCREEN> regardless of what transactions are cleared or
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reconciled.
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</PARA>
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<PARA>The "cleared" total should display the total of only the
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transactions that have been cleared (<ENVAR>c</ENVAR>) or reconciled
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(<ENVAR>y</ENVAR>).
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</PARA>
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</SECT1>
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</ARTICLE>
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