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184 lines
6.7 KiB
184 lines
6.7 KiB
<!DOCTYPE html PUBLIC "-//IETF//DTD HTML//EN">
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<html>
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<head>
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<meta name="generator" content="HTML Tidy, see www.w3.org">
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<link rel="stylesheet" title="normal" type="text/css" href=
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"gnucash.css">
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<title>Register Window</title>
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</head>
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<body>
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<h1>Register Window</h1>
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<img src="regwin-single.gif">
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<p>This is the "Register" or the "Ledger" window. Transactions
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are entered here.</p>
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<p>To enter a new transaction, just type into the last blank
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transaction. As well as just typing them in, ou can use can use
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the <a href="xacc-date.html">Date Accelerator keys</a> to quickly
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enter dates. Use the mouse or the <a
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href="xacc-regwin_kbd.html">Register Keyboard Shortcuts</a>to move
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between fields, and hit the Enter key or click record to record
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the transaction:</p> <img src="regwin-single2.gif">
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<p>Notice how a the transaction has been recorded and a new,
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blank transaction has been created.</p>
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<p>You can edit existing transactions in a similar manner.
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GnuCash will prompt you to confirm any changes you make.</p>
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<p>After you have entered a few transactions, GnuCash will try to
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guess some or all of the remaining details of a transaction when
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you type into the "Description" field. If GnuCash has guessed wrong,
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simply type over or delete the incorrect information and replace it
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with the correct information.</p>
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<h1>Manipulating transactions</h1>
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<p>You can manipulate transactions with the toolbar or the
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"Transaction" menu:</p>
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<ul>
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<li><b>Delete:</b> you can delete a transaction or an
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individual split.</li>
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<li><b>Cancel:</b> this reverts any changes you have made to
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the transaction you are currently entering/changing</li>
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<li><b>New:</b> this moves the cursor to the last line of the
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register where new transactions are entered</li>
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<li><b>Jump:</b> When placed over an existing transaction, it
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takes you to the corresponding register entry in the other
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register entry that this transaction appears in</li>
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<li><b>Transfer:</b>This is an alternative way to enter a
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transaction. You can do a transfer between any two accounts
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without opening up other registers.</li>
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<li><b>Close:</b>Closes this register</li>
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</ul>
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<h1>Viewing Transactions</h1>
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<p>The register can show transactions in a variety of different
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ways, controlled by entries on the "Register" menu.</p>
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<p>The register can display transactions in several different
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styles:</p>
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<ul>
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<li><b>single-line mode:</b> transactions are displayed on a
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single line.</li>
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<li><b>double-line mode:</b> transactions are displayed over
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two lines, with more information about each transaction
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shown.</li>
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<li><b>multi-line mode:</b> transactions are displayed over
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multiple lines, allowing the display of multiple entries.
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This allows you to enter multi-split transactions (for
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instance, when you pay multiple bills with one check).</li>
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<li><b>auto-single and auto-double modes</b> are like single
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and double-line modes, except that the currently-edited
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transaction is displayed in multi-line form. This is a very
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convenient way of entering multi-account transactions.</li>
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</ul>
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<p>To change the display style, to go the "Register" menu and
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select "style".</p>
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<p>Existing transactions are normally displayed in date order,
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but this can also be changed with "Sort Order". You can also
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select a date rate from which transactions will be displayed
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with "Date Range".</p>
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<h1>Reconciliation</h1>
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<p>Transactions are typically checked against bank statements -
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a process known as "reconciliation". GnuCash keeps track of the
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reconciliation status of each transaction.</p>
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<p>The reconciliation status of a transaction is shown by the
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reconciliation (R) field: 'y' indicates that a transaction has
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been reconciled, 'n' indicates that it has not, and 'c' indicates that
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it has been cleared, but not reconciled. You can change
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the reconciliation status by clicking on a the 'r' field of the
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transaction.</p>
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<p>At the bottom of the account window, there are two running
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balances, the "cleared and reconciled" balance, and the "total"
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balance... the "cleared and reconciled" balance should
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correspond to how much money the bank thinks you have in your
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account, and the "total" balance includes outstanding
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transactions.</p>
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<p>Reconciliation can be done in the <a href=
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"xacc-recnwin.html">Reconcile Window</a></p>
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<h1>Stock Portfolios</h1>
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<p>You can do stock transactions either from a single-stock
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window, or from a portfolio-view window, shown below.</p>
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<p><img src="foliowin.gif"><br>
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<img src="foliowin-single.gif"></p>
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<p>The portfolio ledger can seem a bit daunting at first
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sight.</p>
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<p>If you have trouble understanding it, then you may wish to
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create an account for each stock you wish to track.</p>
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<p>Some important points to remember about the portfolio
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window:</p>
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<ul>
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<li>
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It shows <em>all</em> stocks in your portfolio, not just
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one.
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<p>The share amounts shown are for each particular
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stock.</p>
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</li>
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<li>
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Note that it uses a two line display.
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<p>Debited accounts and debited amounts are on the upper
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line, and credited amounts and accounts are on the lower
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line.</p>
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</li>
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<li>If you buy or sell a stock with money from the brokerage
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account, the total balance will not change, since the value
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of the stock equals the amount of money exchanged.</li>
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<li>If you buy or sell a stock with money from the brokerage
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account, the value of the transaction will appear twice, once
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in red, and once in black. If shares are purchased, the
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amount of money debited from the brokerage account will be in
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red, and the value of the shares in black. If shares are
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sold, then value of the shares is in red, and the money
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credited to the brokerage account in black.</li>
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<li>If you are having trouble indicating a share
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purchase/sale in the portfolio ledger, then make sure that
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<b>Transfer From</b> and <b>Transfer To</b> accounts are in
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the right order. A transfer from a stock account is always
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interpreted as a sale, even if you entered the data as a
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purchase. The vice-versa is also true.</li>
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<li>Eventually, an alternative simpler portfolio ledger
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window may be provided.</li>
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</ul>
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<p>Return to <a href="xacc-main.html">Main Documentation
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Page.</a></p>
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</body>
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</html>
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